This privacy policy covers the following websites all of which are operated by GWI UK Holding Limited.

For the purposes of this privacy policy, these websites will be cumulatively referred to as ‘GWI UK websites’ or ‘our websites’.

Section One

Our core beliefs regarding user privacy and data protection

  • User privacy and data protection are human rights
  • We have a duty of care to the people within our data
  • Data is a liability, it should only be collected and processed when absolutely necessary
  • We will never sell, rent or otherwise distribute or make public your personal information

Section Two

Relevant Legislation

The GWI UK websites have been designed to comply with the relevant sections of the following national and international legislation with regards to data protection and user privacy:

Our compliance with the above legislation, all of which are stringent in nature, means that the GWI UK websites are likely to be compliant with the data protection and user privacy legislation set out by many other countries and territories as well. If you are unsure about whether this our websites are compliant with your own country of residences’ specific data protection and user privacy legislation you should contact our data protection officer (details of whom can be found in section 9.0) for clarification.

Section Three

Personal information that this website collects and why we collect it

The GWI UK websites collect and use personal information for the following reasons:

3.1 Site visitation tracking

Like most websites, our websites use Google Analytics (GA) to track user interaction. We use this data to determine the number of people using our websites, to better understand how they find and use our web pages and to see how they journey through the websites’ pages.

Although GA records data such as your geographical location, device type, internet browser and operating system, none of this information personally identifies you to us. GA also records your computer’s IP address which could be used to personally identify you but Google do not grant us access to this information. We consider Google to be a third party data processor (see section 6.0 below).

GA makes use of cookies, details of which can be found on Google’s developer guides. FYI our websites use the analytics.js implementation of GA.

Disabling cookies on your internet browser will stop GA from tracking any part of your visit to pages within our websites. For more information on how to do this, please see our cookies policy page.

3.2 Email links

Should you choose to contact us using email links like this one, none of the data that you include will be stored by this website or passed to / be processed by any of the third party data processors defined in section 6.0. Instead it will be sent to us using mail servers provided by either your own email provider or your internet service provider.

3.3 Contact forms

Should you choose to contact us using a contact form such as that found on a contact us page the data you include will be sent to the most relevant individual or department within our organisation via email and saved to a secure, web-based database. Once our staff team have responded to your enquiry the form submission details will be deleted from the database but may be retained within our email systems for auditing purposes.

3.4 Job applications (www.freightliner.co.uk only)

Should you choose to apply for a job vacancy on the www.freightliner.co.uk website, the data that you submit, (including any files uploaded) will be sent to our HR department via email and saved to a secure, web-based database. The data you submit to us will be reviewed by a member or members of our HR department and may be copied to our internal systems for further review and to continue the processing of your application. After it has been reviewed by our team, your data will be deleted from both the email system and the web-based database.

Section Four

How we store your personal information

Personal data submitted to our websites is stored on encrypted solid state drives on UK-based servers operated by one of the UKs leading website hosting companies (see section 5.0).

As outlined in section 3, all personal data that is stored by our websites is deleted once it has been used for the purposes for which it was collected for example once a contact form submission has been responded to or a job application processed.

Section Five

Website, database and Mail servers

5.1 Website and database server

The GWI UK websites and databse are all hosted within a Tier III data centre located in North London within the United Kingdom.

Some of the data centre’s more notable security features are as follows:

  • 3m high perimeter fence
  • Internal and external IP CCTV with complete site coverage
  • 24×7, 365 on-site security team
  • Manned vehicle entry gate to site
  • Security bollards at building perimeter
  • Full authentication & access policy control
  • Biometric entry system

All traffic (transferral of files) between our websites and your browser is encrypted and delivered over HTTPS.

5.2 Mail servers

All email from our websites is sent from an @gwrr.email domain via SMTP mail servers provided by Sendgrid. Sendgrid aim to make the sending of email as secure as it can be and we follow all of their best practice recommendations to secure the emails that we send from our websites through their systems.

We consider Sendgrid to be a third-party data processor.

Section Six

Our third-party data processors

We use a number of third parties to process personal data collected by our websites on our behalf. These third parties have been carefully chosen and all of them comply with the legislation set out in section 2.0. US-based data processors are also EU-U.S Privacy Shield certified.

6.1 Google LLC

Used for website analytics as outlined in section 3.1. Privacy policy, EU-U.S Privacy Shield certification

6.2 SendGrid, inc.

Used to send all email from our websites as outlined in section 5.2. Privacy policy, EU-U.S Privacy Shield certification

6.3 Fellowship Productions Ltd.

The UK-based design and digital marketing agency responsible for building and maintaining the GWI UK websites.

Nimbus Hosting Ltd.

The UK-based web hosting company used to host the GWI UK websites.

Section Seven

Data breaches

We will report any unlawful data breach of our website’s database or the database(s) of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.

Section Eight

Data Controller

The data controller for all GWI UK websites is: GWI UK Holding Limited, a UK Private limited Company with company number: 09449260

Whose registered office is:
3rd Floor 90 Whitfield Street,
Fitzrovia,
London,
United Kingdom,
W1T 4EZ

Section Nine

Data Protection Officer

Geraint Harries
General Counsel, G&W UK/Europe Region
+44(0)20 7200 3983

Section Ten

Changes to this privacy policy

This privacy policy may change from time to time inline with legislation or industry developments. We will not explicitly inform our clients or website users of these changes. Instead, we recommend that you check this page occasionally for any policy changes. Specific policy changes and updates are mentioned in the change log below.

10.1 Change log

18/07/2019

  • Added section 5.1 detailing Sendgrid security

17/07/2019

  • This privacy policy instigated